Executive Secretary To Managing Director

Roles and Responsibilities

We are looking for a competent Executive Secretary to support the Founder (MD and CEO) and Co-Founder (Joint MD) of the Company for Secretarial work in the Pondicherry headquarters of the Company. . He/ She will handle the following roles and responsibilities

1. Handling necessary email communication for MD Office with customers, industry bodies, other external contacts, internal senior people

2. Set up meetings and conference calls both internally and externally

3. Raise alert for meetings so that the schedule is maintained as per calendars

4. Coordinate with senior executives as per requirements

5. Set up meetings with overseas customers during visits abroad

6. Manage and update MD Office database of Indian and overseas contacts, particularly customer contacts

7. Receive phone calls on behalf of MD and JMD and bring them to closure as required

8. Ensuring confidentiality of the customers information and other confidential information

9. Take up additional tasks as may come up from time to time

Desired Candidate Profile

Candidate Requirement - Required Skills/Abilities:

Education: A Degree from a recognised University/Management Degree would be an added advantage

7+ years of proven experience as executive secretary to Executive Leadership

Excellent English Language skills, verbal and written communication skills.

Excellent organizational, planning & Problem solving skills and attention to detail

Excellent time management skills - ability to Multi-task, Prioritisation of work with a proven ability to meet deadlines.

Ability to function well in a high-paced and at times challenging environment

Extremely proficient with Microsoft Office Suite with the ability to learn new or updated software

Energetic& Open to Travel based on the Business need

Open to work during different time zones while MD/JMD are out of country

Flexible to work based on the work timing of MD/JMD

Perks and Benefits